Meeting of April 4, 2023

comes to a certain age and time there you go you you need help so Pastor Tim if you had come up and help me with your last name for just a minute please sir Miller Miller Tim Miller if you lead us in that location and the Pledge of Allegiance father we just come to you this morning Lord with thankful Hearts thankful for our freedoms and this nation Lord God thankful for our County and our communities and our leaders and Lord God I pray that you you just bless those that are represented here on this panel today Lord God lord your word says that if you if anyone asks for wisdom you will give it freely and Lord God I pray that we all ask for wisdom because we could all use more and father even as they represent the people of this County and making decisions Lord God I pray that you give them wisdom Lord give them empathy and compassion Lord God and father I pray that you bless the community Lord bless our County help us to prosper and move forward and God we thank you for the opportunity that we can come to you in a meeting like this and and and ask for you to help us Lord God and Father we thank you and we give you praise in your precious name Jesus

we pray amen amen of the United States of America indivisible with liberty and justice for us thank you so much for that invocation and pledge at this time Sam would you call a Goldberg Court to order on the fourth day of April Barry Sanders here Sean Maxton yes Aaron Johnson here's Brian blamel here judge Summers here thank you Treasures transfer report Canaan States you've got a motion the first sister merged with Sanders the second the fourth district magistrate blaina to approved Treasures transfer report as presented Sam Colorado please Boston yes Johnson yes blima yes good

Summers yes Sanders yes motion caring thank you presentation approval of our bills [Music] we had a motion by second district magistrate Robinson a second by Third District Magister Johnson to approve the bills that's presented Sam Carlo please Johnson yes yes good Summers yes Sanders yes logsdon yes motion carried thank you approval the minutes from March 21st 2023 the meeting of the volcanic Fiscal Court make a motion to be approved administ date of March 21st 2023. second you have a motion but second district magistrate Robson a second before District management Plainwell to approve the minutes of Philippine Fiscal Court of March 21st 2023 as presented Sam carvo Place Mall yes good Summers yes Sanders yes logsdon yes Johnson yes motion caring thank you that concludes Court's business presentations the first

one on the uh we have two presentations we'll start with County Clerk meaning Kevin moving place and uh I can barely say hello in three minutes [Music] I wanted to present to you all um we need to send postcards out to the voters going into this main election cycle and been working with the vendor that we've used in the past they require payment up front before they will mail anything out that's been their procedure across the years they um I talked to Kay yesterday explain what was going on this is unbudgeted within our elections process I plan to get it adjusted for going into the next elections for the next budget cycle Keith but anyway in the course of this it's a 16

183.50 65 Cent expense if you all would give me authority to pay it normally like an expenses come out of the Fiscal Court if you all will give me authority to pay it then I will go ahead and pay it out of the clerk's office so I can be expedient to get this thing moving and get it taken care of but I need to spend this kind of money when the Auditors come through to audit me I have to show that the court knew and that I was spending money properly correct yes so that's the reason that I'm here in front of you okay uh any questions from the members of the Court no I assume this is something that we've always done every election cycle send out postcards yeah very typical since the pandemic yes pre-pandemic no this is this is gonna I don't want this to be part of the landscape going forward but until we can get something stabilized with where our three-day early voting is going to be happening we will have to keep sending notification cards to the voters because

we keep moving the locations right standard elections pre-pandemic school system closed on Election Day we had 17 18 schools that we were using it was very stable and it was the same over and over and over post pandemic vote centers and the three-day early voting the school system is still good to work with on Election Day the the three-day early voting is a problem inside his budget yeah [Music] if you want us to go ahead and make a motion on that before you move on to the next item of business that's all I've got that's all you got yes sir okay um how do you want that motion worded you said the check need to be cut can you explain to me and I'll make that note basically what I'm looking for is something in the form of emotion says that the Fiscal Court gives the clerk the authority to pay a bill to Bluegrass integrated Communications and the value of uh 16 183.65 cents there's going to be some movement on this particular bill because we're doing

it based on 37 000 cars yeah how many cards we actually send out may change this dollar figure up or down slightly so I need the court to understand that and that be part of the promotion that if I have to adjust because we went 500 over or 250 down they're going to give me a refund they're going to ask me for more money yeah you have a cost per car they can word it that way if you know or 0.394 since postage in addition to several thousand dollar or a couple of you know for the you know for that the the essence here let's just make the motion if we can spend up to twenty thousand dollars like it and then that way it fixes it it removes all all the issues can you repeat the name of that vendor one more time for her Bluegrass integrated Communications they're located in Lexington I'll make a motion uh as presented uh okay up to twenty thousand dollars okay second got a motion by second district magistrate logs then a

second before District Master approve the expense the county clerk's going to incur out of his budget up to twenty thousand dollars for voter information judge Summers yes Sanders yes Boston yes Johnson yes limo yes motion carried thank you Kevin I have a really quick question for Kevin about when you get these postcards back is there any way it can help to update the voter registration Sydney I still was on or try to the Secretary of State's office that has that responsibility for the correcting of the voter role during the pandemic there were cards sent out to every registered voter in the state those that came back then had fought had follow-up cards sent out to them for a second piece of mail they have been cleaned cleaning cleansing purging whatever word you want to use removing voters from the voter roll across the state they have been doing it in incrementals as opposed to dropping all of it on us at one time potentially there's one more coming at us because I had several return to me and I could give those to you to help get them off