Meeting of June 1, 2023

I'd like to call this first meeting of June 2023 of the Davis County Fiscal Court to order and commissioner Condor would you lead us in the prayer Shelby thank you judge uh if everyone could bow their head as I pray for us and our community dear Lord as we celebrated Memorial Day we remember those who gave their lives for us to enjoy the freedoms that our nation affords us for all of us regardless of how we're born regardless of how we look regardless of what's happened to us in life those freedoms are extended to all of your people I ask you now to bless this court as we do the work of our people of your people and make sure that we do the right thing for the right reason all all the days has this in your name bless us all amen amen now the pledge of the United States one nation under God indivisible with

liberty and justice thank you commissioner condor Jenny item one consideration for approval a minutes of the May 18 2023 Davis County Fiscal Court meeting motion to approve I'll second it in a motion a second all of you have had the opportunity to review the minutes do you have any changes or Corrections or deletions doing that all those in favor signify by saying aye aye B all claims for all departments I'll make most to approve second got a motion a second doing you've had the copy of the bills doing payable do any of you have any questions of our treasure no no hearing that all those in favor signify but saying aye aye see budget transfers for fiscal year ending June 30 2023. motion to approve second got a motion a second Mr Johnson yes Joe gender fund accounting rules and regulations we are prohibited from ending the fiscal year having any account line where the actual expense is greater than the budgeted

expense we do not inflate budget estimates to guard against this instead we budget reasonably and we adjust the budget during the June meetings of any fiscal year with such budget transfers this is the first round of transfers all of which are either offset by Revenue another expense reduction or an approved result of normal operations or our special item or project approved by the court as a note budget transfers do not increase the budget we are simply moving money around within the existing budget I request your approval to make the following budget transfers one million 876 650 in the general fund 296 500 in the road fund two hundred and twenty nine thousand dollars in the jail fund three hundred forty four thousand dollars in the solid waste construction fund and one million 317 thousand five hundred dollars in the solid waste operating fund I will answer any questions you may have any questions for Mr Johnson no hearing and all those in favor saying Papa saying aye aye aye D order of allowance to the board of assessment appeals I'll make the most to approve second got a motion second uh this is Mr Smith so so judge the state law in fact KRS

133.020 requires that we have a board of assessment appeals for people and uh 133.030 requires that we pay them a hundred dollars per day and so this is to fulfill state law any questions for Mr Smith no no hearing then all those in favor signify by saying aye aye e contract with Davis County public schools for the transportation of non-public school students motion to approve second got a motion in a second Mr Johnson County Public School System invoices Davis County Fiscal Court to provide bus transport for non-public school students in the county per krs-158.115 which the state will reimbursed once all costs have been reconciled and billed accordingly this contract is for the school system to provide the transport services and employees Fiscal Court throughout fiscal year 2324 we will apply for reimbursement in the fourth quarter of 2030-24 as is retained the court has participated in this program for over 20 years the contract is standard I see no issues and I would recommend approval any questions for Mr Johnson no hang on all those in favor signify by saying aye aye aye F contract with Axiom

architecture for clerk's office election area renovation Design Services I'll make a most to approve second got a motion a second Mr Johnson included in the fiscal year 2324 budget is the renovation to the election area of the clerk's office as requested by clerk McCarty the renovation is to improve public service and security for elections as well as better allocate space for the finance and administration offices this is the contract for Axiom architecture to produce the drawings and specifications for us to bid the project we only require service items one through six in the amount of Thirteen thousand nine hundred dollars this proposal has been considered for approval now in order to preserve the intended timeline of the project so it is completed prior to this year's general election and will ahead of next year's presidential election we will not incur the expense for the Design Services until fiscal year 2324 legal Public Works management myself have reviewed it it is an order and I would recommend approval questions for Mr Johnson and all those in favor senior five are saying aye aye aye G waste higher Grant agreement I'll make a most to approve second you got a motion a second Mr Smith

yes this is an annual grant that we receive it's a reimbursable grant for up to four thousand dollars we use this grant uh mainly to cover the disposal costs for Waste tires that that the road department and other cleanups uh find say alongside roads or open dumps I will note that this is not the waste Tire amnesty program that's run by the state it's done every three years we are due to have that program take place next spring thank you any questions for Mr Smith no no hearing that and all those in favor saying five by saying aye aye H award annual bid numbers 55 2023 through 59 2023 . second got emotions second Mr Johnson yes judge beginning with 22 23.55 this is the annual service contract for janitorial services for the Morton J Holbert judicial Center we received four bids and a recommending award to the lowest and best evaluated bid submitted by Pierce clean for the presented schedule of rates for the contract period of July 1 of 23 to June 30th of 24. there is no increase to our current rates we

currently utilize Pierce clean with no issues this is a budgetary expense and there were no exceptions to our bid specifications as a note this expense is reimbursed in full by the administrative office of the courts I would recommend approval we're not voting yet any questions on this item for Mr Johnson no next time sir 22 23 56 this is the annual service contract for janitorial services for County administrative facilities which include the Operation Center landfill offices transfer station offices Courthouse shirtsinger facility and the Robert M currently judicial Annex we received two bids and recommend award to the lowest and best evaluated bid submitted by purist clean for the presented schedule of rates for the contract period of July 1 of 23 to June 30th 24. there is no increase to our current monthly rates and annual glass cleaning only increased 100 per year we currently utilize Pierce clean with no issues this is a budgeted expense and they had no exceptions to our bid specifications as a note the janitorial expenses for the child support division housed in the currently Annex is reimbursed by the Kentucky Cabinet for Health and Family Services I would recommend approval questions on this item from Mr Johnson yep

next time sir 22 23 57 this is the annual contract for the provision of crushed Limestone River gravel course river sand dense grade Aggregate and riprap for the Davis County Road Department West Davis County landfill we received two bids and recommend award to the best evaluated bid submitted by Jaeger materials for the presented schedule of Rights for the contract period of July 1 of 23 to June 30th of 24. price increases over current rates were within the expected range we currently utilize Jaeger materials with no issues it is a budget expense and there were no exceptions to our bid specifications I would recommend approval any questions on this item for Mr Johnson no yes sir thank you judge uh Jordan I noticed in all of the annual bids listed that this item in particular shows a significant increase compared to everything else that we're about to approve is that normal prior to covid the rates would increase every year somewhere between seven and fifteen percent across all materials after covid this is the expected range somewhere between 15 to 25 percent thank you Jordan thank you judge yes sir next time