Meeting of June 16, 2022

i want to call the june 16 2022 davis county fiscal court meeting to order a commissioner watson would you lead us in the prayer and the pledge yes dear god our father thank you for all the blessings that you have bestowed on this county and on this great country please bless all of our employees and their families bless the police the sheriff deputies and our military and all of our first responders help us to make decisions that will always be pleasing to you and finally we ask that you keep us close to you keep us close enough that we may spend all of eternity with you i pray all this in jesus name amen amen i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty an injustice fraud they're always putting short seats that one almost backed out from under me

jordan once again thank you commissioner once again i want to welcome everyone to our june 16 2022 davis county fiscal court meeting uh i want to welcome everybody that's watching us live stream and uh welcome everyone who's here in the courtroom with us uh jenny are you ready i'm sorry my microphone wasn't on a treasures report for may 2022 mr hendricks may 31st cash balance a total of 64 million hundred fifty seven thousand six hundred ninety eight dollars the general fund is twenty nine million three hundred thirty two uh thousand eight hundred and thirty six dollars after eleven months of the year all the funds are operating in with the the expected and budgeted uh anticipated amounts of prized accord of all issues i'm aware i have no new information commissioners any questions of the treasure at this time uh this is just a report a copy of the report is on display at the fiscal court clerk's uh office here at

second floor of the courthouse if you have a question or comment you're welcome to call or you can come get a copy next item jenny item two consideration for approval eight minutes of the june 2nd 2022 davis county fiscal court meeting motion proof thank you i have a motion second commissioner you all had a copy of the minutes in your possession for some time any additions deletions or corrections hearing none all in favor 65 saying aye aye opposed motion carries be all claims for all departments move to approve second i have a motion second once again commissioners you've all had a copy of the bills doing payable with davis county fiscal court in your possession for a while any questions of the treasurer or the purchasing agent either one hearing none all in favor 65 saying aye aye opposed motion carries next item c budget transfers for fiscal year ending june 30 2022. move to proof second i have a motion second mr johnson yes judge under our fund accounting rules and regulations we are prohibited from having an account line where the actual expense is greater than the budget expense we do not inflate budget estimates to

guard against this instead we budget reasonably and adjust the budget during the june meetings with budget transfers this is the second round of transfers all of which are either offset by revenue another expense reduction or it is an item or project that was approved by the court i request your approval to make the following transfers 897 thousand 505 dollars in the general fund 46 000 in the road fund 10 800 in the jail fund ninety five thousand dollars in the lgea fund and twenty three thousand nine hundred dollars in the solid waste fund seven hundred and fifty thousand of that general fund figure represents three items as the spay neuter clinic construction parks project carryovers from the prior fiscal year including the spray park playground and restrooms and a new account that's required by dlg for court security expenses all of the transfers are normal operations as a note budget transfers do not increase the budget we are simply moving money around within the budget and i would request your approval commissioners question or comment any question or comment to the public so we have one more to do i believe that

is the 30th of june the meeting will be here in the courtroom at 12 noon so if you're not doing anything that day just want to be bored out of your head and come head down yeah i will be in uh out of town on about june 3rd oh no we we can't give you permission well that's that's fine you you will be well apprised if you have any issues then commissioner uh colgar will bring them up okay okay there's there's not a very big chance that i'll be here okay uh well let me assure you i wouldn't stick around if i didn't have to so any other questions or comments yes sir i'm i'm assuming we can join uh remotely that might be a question for claude are you going to be going to call in so we can do a joint just uh yeah okay okay yeah we'll do you guys did i'd be willing to do whatever yeah whatever to do a reminder like i'll be here we get to do we get to do whatever we want yeah how's that okay yeah so we probably need to do that we need to confirm right we need to make that confirmation

make sure that we have one of you i'm sure i do okay okay good make sure that happens any other question or comment there being none on favor 65 saying aye opposed motion carries d administrative code amendments motion approved second i have a motion second mr johnson yes judge we have several proposed amendments to the administrative code the first is regarding civil leave for jury duty because employees receive regular wages for jury duty leave they are required to turn over any pay received for jury duty to fiscal court since the amount typically turned over is two minor consideration this amendment sets a threshold that only jury duty pay in excess of forty dollars per day is to be turned over the remaining changes are to our purchasing policies the first is to raise the threshold of requirement for departments to obtain three quotes from one thousand dollars to two thousand dollars for any single expenditure additionally we propose to increase the approval thresholds as shown increasing supervisor maximum approval from five hundred dollars to one thousand dollars

department head and county judge maximum approval from one thousand dollars to two thousand dollars these two maximum approval changes also change the floor of the next range from a thousand dollars and one penny to two thousand dollars in one penny for the director dual signature approval range these rates have not been adjusted for eight years after review of our purchasing activity over the last few years we believe this will improve departmental efficiency while maintaining the integrity of our internal controls i would recommend approval question or comment one of the things i would say we we did this i think when charlie when you and george and i were first on the commission and we raised it to reflect the increases in material cost labor costs and all those so we haven't done anything for eleven and a half years and it's it's certainly time i would also say that while it sounds like that we can do anything we want between two thousand dollars and nineteen thousand ninety nine dollars just with quotes typically jordan when we get around that ten thousand dollar range i instruct you to bid it we we will go out for bid as opposed to getting quotes because we want to be as judicious in the use of taxpayers

dollars as as we can be um you know the other thing to pay for jury duty they don't get much to begin with and it's a nuisance try to to try to get that passed back and forth so if any question or comment by the public there being none all in favor signify was saying aye aye opposed motion carries next item e contract with davis county public schools for the transportation of non-public school students second i have a motion and second jim you typically do this so you're familiar with it since you've done it for the last 122 years each year the status county fiscal court and school system entered into a contract as you recall a few weeks ago we went through the steps to be reimbursed from the state for providing the non-public student transportation we passed a resolution and then i sent various documents to the state for us to get reimbursed the last two years we've actually been reimbursed a hundred percent uh in recent years it's normally anywhere from 70 to 90 but lately has been complete this is one of the steps and and making sure that that happens so this is for