Meeting of March 20, 2025
Grayson County Fiscal Court Meeting 03.20.2025 · Watch on YouTube ↗
Summary
Grayson County Fiscal Court – March 20, 2025
The meeting opened with a lengthy Kentucky Transportation Cabinet (KYTC) presentation on the Rural Secondary road program, covering funding priorities, resurfacing projects, and heavy discussion of safety concerns at the Short Creek/KY 54 intersection (rumble strips were proposed) and the new roundabouts planned for the US 62 bypass area.
The court then approved annual budgets for the Grayson County Conservation District and the Big Reedy, Kentucky (Caney) Creek, and Short Creek Watershed Conservancy Districts. A major portion of the meeting was devoted to a presentation from NRCS engineers about storm damage to three watershed dam spillways (Dog Creek/Caney Creek, Short Creek, and Big Reedy) from February storms, and the Emergency Watershed Protection (EWP) program that could fund 75% of repairs if a local sponsor (fiscal court or the watershed boards) submits a request letter by April 17. No formal action was taken beyond agreeing to move forward with sample request letters.
Routine business included approval of minutes, bill payments, treasurer's transfers and statements, jail budget/policy items, sheriff settlements and audit, a sheriff's office grant resolution, a road bridge project agreement, and a road discontinuance/reversion petition on Lawrence Hayes Road.
The court approved paying $7,450.80 (referenced with slight discrepancy) to Harp Election Services for voting machine maintenance, and approved payment of $113,000 to KYTC for a lot near the parkway/Subway for future economic development. The road department requested a new pothole truck; the court approved putting the truck specifications out for bid rather than purchasing directly since the truck was out-of-state and not on state contract.
Judge Henderson closed with a significant announcement: given recent factory closures (including Bel Brands), the county intends to form a new economic development board, separate from the existing Industrial Development Corporation (IDC), to focus on retaining smaller employers and diversifying job growth. The court granted him authority to work with city officials to establish this board.
The meeting also included an announcement about a county-wide tire collection event April 3–5, 2025 at the transfer stations, and closed with a motion to adjourn.
Agenda (16)
- 1:06
Rural and Secondary Road Program presentation (KYTC)
KYTC officials explained funding formulas and priorities for the rural secondary road program, listed specific resurfacing and maintenance projects, and discussed roundabout construction at the US 62 bypass and Short Creek intersection safety concerns.
- 15:58
Grayson County Conservation District annual budget
The conservation district presented its annual budget request, including a funding increase due to rising insurance costs, and described its programs (tree seedlings, conservation camp, no-till drill rental, dead animal disposal reimbursement).
- 21:33
Big Reedy Watershed District annual budget
A representative presented the limited annual budget for the Big Reedy watershed district, which is not the dominant county for that district.
- 23:47
Caney (Kandy) Creek Watershed District annual budget
The Caney Creek watershed board presented its more substantial annual budget for court approval.
- 24:58
Short Creek Watershed District annual budget
The Short Creek watershed board presented its budget for approval, noting the district is not a taxing district.
- 25:44
Watershed engineering report on storm damage and EWP program
NRCS engineers presented damage from February storms to three watershed dam spillways (Dog Creek/Caney Creek, Short Creek, Big Reedy) and explained the Emergency Watershed Protection (EWP) program, which could cover 75% of repair costs if a local sponsor submits a request letter by April 17.
- 1:06:41
Approval of minutes and routine financial items
The court approved minutes from the previous meeting, payment of bills, treasurer's budget transfers and monthly statement, and jail-related budget transfers, bill payments, 25-26 budget, salaries, and policy/procedures.
- 1:08:31
Sheriff's office settlements, audit, and grant resolution
The court approved the sheriff's monthly settlement, accepted the sheriff's audit for December 31, 2023, and approved a grant resolution for the sheriff's office.
- 1:09:20
Buckhorn Lane bridge supplemental agreement
The court approved a supplemental agreement for the Buckhorn Lane bridge project that had finally been approved.
- 1:09:39
Lawrence Hayes Road discontinuance/reversion petition
A petition to discontinue and revert the last 0.125 miles of Lawrence Hayes Road back to the original property owners was reviewed and found to cause no public inconvenience.
- 1:11:12
Fiscal court committee updates
Brief update noting that parks and roads committee meetings went smoothly prior to the fiscal court meeting.
- 1:11:25
Election machine maintenance estimate
The court reviewed and approved an estimate from Harp Election Services for routine maintenance on election machines, including validity drives, verity keys, and battery maintenance.
- 1:12:46
Purchase of KYTC lot near parkway/Subway
The court approved paying the Kentucky Transportation Cabinet $113,000 for a lot between the parkway exit ramp and Subway, intended for future commercial development.
- 1:14:04
Grayson County tire collection announcement
An announcement was made about a county tire collection event scheduled for April 3-5, 2025 at the transfer stations, open to individuals (not retailers).
- 1:16:01
Road department pothole truck replacement
Road department staff described the aging pothole truck nearing the end of its life and proposed purchasing a new Chevrolet Silverado dump truck; since it was out-of-state and not on state contract, the court agreed to open the purchase to bids.
- 1:22:31
Formation of new Economic Development Board
Judge Henderson described recent factory closures and outlined plans to form a new economic development board (separate from the existing Industrial Development Corporation) focused on recruiting smaller employers, obtaining grants, and improving infrastructure; the court authorized him to work with city officials to establish it.
Motions & votes (23)
- 21:10
passedApprove the Grayson County Conservation District annual budget
Moved by Darren · seconded by Brian · unanimous
- 23:34
passedApprove the Big Reedy Watershed District annual budget
Moved by Neil · seconded by Ben · unanimous
- 24:47
passedApprove the Caney (Kandy) Creek Watershed District annual budget
Moved by Darren · seconded by Brian · unanimous
- 25:35
passedApprove the Short Creek Watershed District annual budget
Moved by Ben · seconded by Darren · unanimous
- 1:06:41
passedApprove minutes from the previous meeting
Moved by Darren · seconded by Neil · unanimous
- 1:06:51
passedApprove payment of the bills
Moved by Ben · seconded by Brian · unanimous
- 1:07:02
passedApprove treasurer's budget transfers as presented
Moved by Jason · seconded by Darren · unanimous
- 1:07:12
passedApprove treasurer's monthly statement
Moved by Ben · seconded by Darren · unanimous
- 1:07:22
passedApprove jail payment of bills
Moved by Neil · seconded by Brian · unanimous
- 1:07:33
passedApprove jail budget transfers
Moved by Ben · seconded by Darren · unanimous
- 1:07:38
passedAuthorize judge to work with city officials to form a new economic development board
Moved by Ben · seconded by Darren · unanimous
- 1:07:45
passedApprove the jailer's 2025-26 budget
Moved by Brian · seconded by Ben · unanimous
- 1:08:04
passedApprove jailer set salaries
Moved by Brian · seconded by Darren · unanimous
- 1:08:14
passedAccept jailer's policy and procedures (no changes)
Moved by Darren · seconded by Brian · unanimous
- 1:08:31
passedApprove sheriff's monthly settlement
Moved by Ben · seconded by Jason · unanimous
- 1:08:40
passedAccept sheriff's audit for December 31, 2023
Moved by Brian · seconded by Neil · unanimous
- 1:08:50
passedApprove sheriff's office grant resolution
Moved by Neil · seconded by Ben · unanimous
- 1:09:20
passedApprove supplemental agreement for Buckhorn Lane bridge project
Moved by Brian · seconded by Jason · unanimous
- 1:11:05
passedApprove petition to discontinue/revert last 0.125 miles of Lawrence Hayes Road
Moved by Darren · seconded by Brian · unanimous
- 1:12:05
passedApprove payment to Harp Election Services for machine maintenance ($7,450.80)
Moved by Brian · seconded by Jason · unanimous
- 1:13:52
passedApprove payment to Kentucky Transportation Cabinet of $113,000 for lot purchase
Moved by Darren · seconded by Brian · unanimous
- 1:21:24
passedApprove putting new pothole truck specs out for bid
Moved by Neil · seconded by Jason · unanimous
- 1:35:00
passedMotion to adjourn
Moved by Darren · seconded by Neil · unanimous
Transcript (78 segments)
- 0:00
[Music] d [Music] alance to the flag of the United States of America to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right we'll go ahead and call the meeting to order and first thing I'm going to do is run down the list number 18 and Brad yall want to take over I was going to do all the work Rule and secondary Road programs all right judge Henderson my
- 1:14
name is V Warren I'm from the Department transportation branch manager for construction and maintenance with us today we got Brad bottoms he's our chief District engineer James beachum he's a section engineer for racing bre M counties we've got Mark Stone he's our super two foron County for now he reti on us and we've got uh Mr Decker he's our our new super one with us tonight as well gotcha so to begin with I'd like to explain how our rural secretary program is funded it's funded by 22.2% of the motor fuels tax receipts These funds are allocated to all 120 counties based on a fivepoint formula and that formula is based on 1/5 equally among all counties 1 based on the rural population 1/5 based on the road miles and two fifths based on the land area and once that money is allocated to a county it cannot be transferred to another County so our program this year our first priority is is always going to be our routine maintenance and traffic for the county that's for our maintenance
- 2:29
careers to be able to form ditching snow and ice removal and all those kinds of items our second priority is the County judge executive expense um well our routine maintenance of traffic is $716,000 for this upcoming year uh County Judge expense is $3,875 the flex funds appropriation for gron county is $367,450 and our fourth priority is is going to be a resurfacing project on 1214 from the heartt county line from m.0 to Kentucky 479 at M 1.94 for a total distance of 1.94 miles and an estimated cost of $275,700 our fifth priority is a asphalt resurfacing project on Kentucky 736 from Kentucky 79 m point 0 To Us 62 at M 2.8 882 for a total distance of 2882 Mi and an estimated cost of $39,586 our sixth priority is an asphalt
- 3:42
resurfacing project ony 2778 from Kentucky 1214 at mile point0 to Hackney Road at Mile 2272 for total distance of 2.72 mies and estimated cost of 29844 miles and our last uh priority is some payment repair work on Kentucky 878 at approximately m.2 at an estimated cost of $10,000 so all that total together is $1,997 190 for our total RS program for the year any questions mag that's from the 54 side that 878 is that 2/10 from 54 going in guess that HP probably it's the hump okay yeah I okay no questions or anything I got some go ahead go ahead when's the roundabout starting that everybody's dreading so much which one
- 4:56
which one the one that Mark approved one mark the stone Memorial roundabout yeah the the one at 62 in Walmart we've heard I mean we we've heard some grumblings of it and I've talked to you a little bit about it you may say it's out there as early as next month um really corre wow we're waiting on a master agreement to work its way through the process and asphalt plants to open up and be able to get asphalt base okay is it in is it in the project to also do one at 9:20 and and 124 it there is a project identified in the highway plan for both those both those intersections uh that's state funded is set up in the highway plan and that's one of those categories that's significantly over programmed far more projects than there are dollars for so I can't say when those may happen but the one the one there at 62 we have funding for it specifically and it'll start same year so is it rumor or uh truth that the bypass is going to have roundabout at us 62 it is true so once once completed both sides of the bypass at 62 will be roundabouts that's correct is it uh is
- 6:10
it's supposedly going to be one of the biggest ones in the state is somebody has mentioned that and of course like I said we just heard stuff and since we got you here we thought no it won't be any um any larger thanal normal roundabout um now we are we have set it up to easily exp in the future uh as that area grows it may need two lanes in some directions Turning towards out towards the school that kind of thing that the initial construction will be a single Lane roundabout but we've set it up so we can easily expand it in the future if need be so that may be wor work in advance that maybe where some of that discussion started gotcha okay U that that won't be open till traffic till next year sometime with the new bypass so gotta are you all re we out traffic or anything for the construction of the bypass which the bypass that's been left right that's correct yeah they've already started clearing work okay and most of the work is going to be off alignment so there really won't be a major impact of current traffic on any of the existing routes until some of it starts opening up except for some equipment Crossings or some temporary widening work for some
- 7:24
of the I mean basically the only Road you got the cross is going to be 62 right I mean we're crossing 62 we tie into 54 so there'll be some turn Lanes added on 54 um and then the city street down by the car wash across from the existing bypass up towards the there'll be some impacts there and they'll have to ride around different ways will will it disrupt like the transfer station or anything like that it will it will require some rerounding of those it will require them to manipulate the traffic flow at times to they get the approach and everything constructed for it gotcha okay all right question uh short Creek caution lights it should be lit up today man I hope so and I personally have almost been hit twice in the last two weeks now and uh I've had a lot of people you know some people think that we're you know we're responsible for it which we're not but they I get a lot of calls about it uh and I've had a lot of people suggest stuff like is there any way we could put uh the LED flashing stop signs on on 79 or just something extra to help keep
- 8:37
people from the the the young lady that I had call you which is lives in daran's District I think her daughter was involved in an accident correct and uh I I I mean that that's I mean people's been going through 54 for years I mean it' be be dff to put in a red light I understand that but is is there anything that you could put on the 79 side uh cuz I knew like on the bypass when we had so many fatalities on the bypass that you know we ended up putting the solar flashing you know something to catch your eye a little bit more and and the most effective thing we found in another other areas like that is what call rumble strips yeah so in that approach Lane coming up to the stop sign you put the the thermoplastic stripe but they they traff yeah perpendicular traffic there's three sets of them as you come up to the stop and that that makes people pay attention that something's happening um now if there's any houses in the area a complaint you will hear is that they they hear that through the night and everything else so if store on one side I don't think there' be problem with that if you could if you can install those but is the flashing LED stop signs not an option I've seen them you know