Fiscal Court Meeting Search

Meeting of June 21, 2022

Grayson County Fiscal Court Meeting 06.21.2022 · Watch on YouTube ↗

Summary

Grayson County Fiscal Court – June 21, 2022

The bulk of this meeting was spent on the second reading of an ordinance that would allow permitted golf carts on designated county roads, mostly in the county's lake subdivisions. Magistrates spent a long time debating how to fairly determine which roads qualify — specifically whether approval should be based on a percentage of full-time (permanent) residents on a road, or whether homeowners associations should be allowed to approve entire subdivisions at once to cut down on paperwork. Concerns were raised about underage drivers, safety complaints from the lake communities, and the need for a clearer application and inspection process through the Sheriff's Office. Because the wording needs to be revised to address these concerns, the court postponed the final vote to the next meeting (July 5 at 11 a.m.) rather than adopt the ordinance as written.

The court then moved through its normal consent-style agenda, approving minutes, payment of bills, budget transfers, and monthly settlements for the county treasurer, jailer, and sheriff, as well as accepting reports from the Board of Health, the Health Department's 2023 budget, the county Tourism budget, a maintenance agreement for the judicial building's HVAC system, and volunteer fire department petitions.

Several sealed bids were opened and awarded, including road materials (crushed limestone from Caneyville and Scotties), asphalt materials, guardrail supplies, fuel (gasoline and diesel from Key Oil), and hauling services (Knoblett and Deckard trucking). The road department noted ongoing supply issues, including trouble sourcing certain gravel sizes and long delays on ordered trucks, one of which arrived with the wrong (V6 instead of V8) engine and was rejected.

In new business, the court approved a back-payment request for the county's drug enforcement contract after an office transition caused two months of invoices to go unsubmitted. The court also formally declared the old hospital building surplus property and authorized advertising for bids to remove asbestos from the site before any further action can be taken on the building.

The meeting closed with a motion to adjourn after magistrates noted a light turnout due to some members being out of town.

Agenda (7)

  • 4:06

    Golf Cart Ordinance – Second Reading

    County attorney Jeremy Jump reviewed the ordinance allowing permitted golf carts on certain county roads, and magistrates debated at length how to determine road eligibility (percentage of full-time residents vs. HOA approval), safety concerns, underage drivers, and the inspection/application process. Because of needed revisions, the final vote was pushed to the next meeting.

  • 36:19

    Approval of Minutes and Routine Financial Items

    The court approved minutes, payment of bills, budget transfers, and monthly settlements for the treasurer, jailer, and sheriff, along with several other routine county reports and budgets.

  • 40:21

    Sealed Bids – Road, Asphalt, and Guardrail Materials

    The court opened and reviewed sealed bids for salt, crushed stone, asphalt materials, and guardrail supplies from multiple vendors, ultimately awarding several contracts.

  • 49:42

    Sealed Bids – Fuel and Hauling Services

    Bids for gasoline, diesel fuel, and rock/material hauling services were reviewed, with the court awarding hauling work to Knoblett as first choice and Deckard as second choice.

  • 57:38

    New Business – Drug Enforcement Invoice and Vehicle Orders

    The county requested payment for two months of unsubmitted drug enforcement invoices following a staffing transition, and discussed problems with an incorrect vehicle order (V6 instead of V8 engines) and ongoing vehicle supply delays.

  • 1:00:35

    Old Hospital – Surplus Declaration and Asbestos Removal

    The court declared the old hospital building surplus property and authorized advertising for bids to remove asbestos from the facility ahead of any future action.

  • 1:03:14

    Adjournment

    With a light turnout due to some magistrates being out of town, the court adjourned the meeting.

Motions & votes (27)

  • 36:41

    passedTable the vote on the golf cart ordinance second reading to the next meeting due to needed wording changes

    Moved by Tommy · seconded by Brian

  • 37:02

    passedApprove minutes from the previous meeting

    Moved by Neal · seconded by Tommy

  • 37:07

    passedApprove payment of bills

    Moved by Brian · seconded by Neil

  • 37:16

    passedApprove treasurer's budget transfers as presented

    Moved by Tommy · seconded by Brian

  • 37:24

    passedApprove treasurer's monthly settlement

    Moved by Neil · seconded by Brian

  • 37:33

    passedApprove county administrative code personnel policy (no changes)

    Moved by Tommy · seconded by Brian

  • 37:48

    passedApprove second reading of Grayson County Fiscal Court's 2022-2023 budget

    Moved by Brian · seconded by Neil

  • 38:07

    passedApprove jailer's payment of bills

    Moved by Tommy · seconded by Brian

  • 38:15

    passedApprove jailer's monthly settlement

    Moved by Neal · seconded by Tommy

  • 38:22

    passedApprove jailer's budget transfers as presented

    Moved by Brian · seconded by Tommy

  • 38:33

    passedApprove sheriff's monthly settlement

    Moved by Tommy · seconded by Neil

  • 38:42

    passedAccept report of the audit of the Grayson County sheriff's settlement 2020 taxes

    Moved by Tommy · seconded by Brian

  • 38:56

    passedAccept the Grayson County Board of Health minutes from 6/9/22

    Moved by Tommy · seconded by Neil

  • 39:12

    passedAccept the Grayson County Health Department's 2023 budget

    Moved by Brian · seconded by Neil

  • 39:28

    passedApprove Grayson County Tourism's 2022-2023 budget

    Moved by Tommy · seconded by Brian

  • 39:44

    passedApprove preventive maintenance agreement with Chardine Mechanical

    Moved by Tommy · seconded by Brian

  • 40:05

    passedAccept volunteer fire departments' petitions received by Tony Lee Whelan

    Moved by Neil · seconded by Brian

  • 40:21

    passedAccept Compass Materials' salt bid

    Moved by Tommy · seconded by Brian

  • 44:36

    passedAccept both Scotties and Caneyville crushed limestone bids

    seconded by Brian

  • 47:08

    passedAccept asphalt materials bid (liquid and hot mix asphalt)

    Moved by Brian · seconded by Neal

  • 49:34

    passedAccept both guardrail bids (Forkline Works and Future Designs)

    Moved by Tommy · seconded by Brian

  • 50:58

    unclearAccept gasoline and diesel bid from Key Oil Company

  • 56:21

    passedUse Knoblett as first choice and Deckard as second choice for hauling

    Moved by Tommy · seconded by Neil

  • 59:57

    passedFormally request payment of Casey's overdue drug enforcement invoices for May and June

    Moved by Tommy

  • 1:00:58

    passedDeclare the old hospital building surplus property

    Moved by Tommy · seconded by Brian

  • 1:01:38

    passedAdvertise for bids to remove asbestos from the old hospital building

    Moved by Tommy · seconded by Brian

  • 1:03:34

    passedAdjourn the meeting

    Moved by Neil · seconded by Brian

Transcript (51 segments)

  • 0:00

    [Music] your story there are words from a very old book parts of which are over 3 000 years old these are just very few of them blessed is the nation

  • 1:13

    whose god is the lord the people he chose for his inheritance let's pray we praise and thank you lord for government the order of the affairs of mankind we thank you as well for those elected to serve and willing to give the time talent resources and opportunities to work for the good of all people we asked today that you would send your blessings to these who seek to serve their leadership in government grant them the wisdom of solomon for the complex issues grant them courage like king david's for the unpopular and difficult decisions give each of them a heart for this work that puts the common good over personal gain we ask your special blessing on all those who gather here your protection upon their marriages families homes livelihoods that each might give generously their talent time and efforts we ask it as well for the people of this county in the midst of this ongoing pandemic especially in this time of political divisiveness

  • 2:28

    grant them the ability and willingness to arrive at consensus such that even those disagreeing will not undermine but support the decisions of the majority we pray this now for our nation the commonwealth of kentucky grayson county and our people our people men women and children that godliness fairness justice and compassion might prevail help us to make our community and world a better place because of our service and we humbly ask for success in these matters not for our glory but yours we pray this in the name of the one who taught us that the way to real leadership is through service and that the way to true honor is through sacrifice amen amen thank you we appreciate it i pledge allegiance to the flag of the united states of america which it stands one nation under god indivisible with liberty justice for all y'all want to sit through opening the

  • 3:48

    beds or you want me to move this up because it's going to take a little while to open beds we want to run your business let's just go ahead and move the reading of the ordinance let's go ahead and do that first jeremy jump here all right we are here at the second reading of the ordinance relating to the use of golf carts on certain designated county roads and roadways i'm not going to read the entire thing but what i plan to do is vicarious i'm allowed to read a summary and then i would just kind of hit some of the highlights for the magistrates to remind them since it's been a little bit ordinance relating to the use of golf carts on certain designated county roads and roadways whereas krs-189286 enacted by the kentucky general assembly authorized the governing body of the local government to permit and regulate the operation of golf carts on any public roadway within its jurisdiction subject to the requirements enumerated in the statute whereas the operation of approved golf carts on county roadways has been requested by a number of grayson county citizens and whereas the harrison county physical court deems it appropriate to adopt the provisions of krs 189 286 to permit and regulate the operation of golf carts and designated county roadways within its

  • 5:03

    jurisdiction the some of the general highlights is this is an ordinance if you'll recall in which golf carts that meet the necessary elements that are prescribed by the carrots may receive a permit or permit sticker to be operated on approved roadways after inspection by the grigson county sheriff's office and i guess sent on to department of vehicle registration some of those requirements of the drivers of that golf cart is that there's a slow moving emblem that there's proof of insurance there with the person driving and the person has a valid driver's license that's kind of the golf cart part to get to get your golf cart in order to get your permit as far as the roads this covers county and public roadways outside the city limits that have been received excuse me that have been reviewed after an application which we'll get to in a minute by the traffic safety committee a newly formed committee that would entail three individuals

  • 6:16

    the sheriff or his designated swarm deputy or any officer that works for him that's sworn the road supervisor and the assistant county supervisor once those applications have been reviewed they will report they will reject or approve either in part or whole and report their findings to the physical court for a final review the application itself there's really two sections one is that any person that lives on a road out in the county that's a public roadway or county roadway who gets 10 separate or unique owners of the property to sign the application kind of like a petition or if there's less than 20 homes 50 of those homes so if you have a certain if you have a very few people on the street as long as you hit 50 percent then the application can be submitted to the traffic safety committee so if you have 100 people living on the road just 10 if it's if it's yes that's for one individual that lives on that road the second section

  • 7:31

    would be the neighborhood a neighborhood either a homeowners association a citizen or a group of citizens can request that multiple roadways be taken in that's within that definition of a neighborhood so there may be an application submitted to norman or excuse me or your representative in that traffic committee for six or seven roadways those have different rules in that there has to be 25 unique owners in there it's built in that they're occupied now that doesn't mean seasonal that means that homes are for sale or just not lived in but if there's less than 50 houses then it would be 50 of that so it's kind of strange but it's all pretty much lined up to be doable so that they can review it along with the road committee so once you have you're in a golf cart with your license and all the necessary things and the golf cart has a permit then you can operate on these roadways that would be

  • 8:43

    listed at the clerk's office or perhaps we could figure out a way to make them a little bit more public you can operate those as you would and then for the individuals that do not have a permit or are operating on roadways that are not then there's a fine and it's a traffic violation under this ordinance for the county it's a hundred dollars to 250 dollars if it goes to court and ultimately we don't try to do something else with it that would be ultimate resolution also section 8 gives the sheriff's office the ability to have any vehi any golf cart that's not permit that does not have a comment to be taken off the roadway taken to the county lot and tow towing fees and storage fees would have to be paid based on that does uh every one of these applications do they have to be voted on by fiscal court each time or well if everything meets the criteria will i be able to sign off on it or how is that going to work uh it's supposed