Fiscal Court Meeting Search

Meeting of November 16, 2023

Grayson County Fiscal Court Meeting 11.16.2023 · Watch on YouTube ↗

Summary

Grayson County Fiscal Court – November 16, 2023

The court handled a long list of routine business at the start of the meeting, approving minutes, bill payments, budget transfers, treasurer and sheriff settlements, and a county clerk audit. The court also approved raising the county's credit card limit from $10,000 to $40,000 to accommodate large road department purchases, and declared several vehicles (a Sheriff's Dodge Ram, a Chevrolet Tahoe, and a Chevrolet Silverado utility truck) surplus property, donating two of them to the cities of Caneyville and Clarkson for police/city use.

Dr. Jillian Carden, executive director of Silver Leaf Sexual Trauma Recovery Services, gave a lengthy presentation requesting $50,000 in opioid settlement funds. She explained Silver Leaf's role as the regional rape crisis and child advocacy center, the strong overlap between substance abuse and sexual violence, and the agency's deep presence in Grayson County through schools, the jail, and multidisciplinary team work. County Attorney Jeremy noted the opioid settlement decision-making board (which he serves on) would take the request under consideration but likely would not have a final recommendation until early 2024 due to changes at the state Attorney General's office. No vote was taken on the request.

In other business, the court approved appointing Carrie Sims as the new Emergency Management Director (replacing Tony Wheen) and Blake Sherlocky as Deputy Emergency Management Assistant Director.

Judge/Executive and magistrates also discussed upcoming disruptions: the County Clerk's office will close for at least two to three weeks starting December 29 as the state transitions to a new vehicle registration system, with no penalties for late vehicle renewals during the shutdown. They also reminded residents about the sheriff's office drive-thru tax payment option and the homestead exemption available to residents 65 and older or disabled. County Judge Jeremy Cottrell announced a third annual first responder and veteran appreciation breakfast the following morning.

The meeting closed with a motion to adjourn.

Agenda (21)

  • 1:43

    Approve minutes

    The court approved the minutes from the previous meeting.

  • 1:54

    Approve payment of bills

    The court approved payment of bills.

  • 2:01

    Approve treasurer's budget transfers

    The court approved treasurer's budget transfers as presented.

  • 2:11

    Approve treasurer's monthly settlement

    The court approved the treasurer's monthly settlement.

  • 2:22

    Increase credit card limit

    The court approved raising the county's Cecilian Bank credit card limit from $10,000 to $40,000, mainly to accommodate large road department purchases.

  • 3:05

    Approve jailer's payment of bills

    The court approved the jailer's payment of bills.

  • 3:13

    Approve jailer's budget transfers

    The court approved the jailer's budget transfers.

  • 3:20

    County Court Clerk's audit

    The court approved the county court clerk's audit for year ending December 31, 2022.

  • 3:37

    County clerk's claim for tax bill preparation

    The court approved the county clerk's claim for 2023 tax bill preparation.

  • 3:44

    Sheriff's monthly settlement

    The court approved the sheriff's monthly settlement.

  • 3:54

    Declare Dodge Ram surplus

    The court declared a 2016 Dodge Ram 1500 sheriff's truck as surplus property, to be sold on GovDeals.

  • 4:43

    Approve incentive payments

    The court approved incentive payments.

  • 4:52

    Declare Chevrolet Tahoe surplus

    The court declared a 2007 Chevrolet Tahoe, formerly used as an EMS/training vehicle, as surplus property.

  • 5:24

    Donate Tahoe to Caneyville

    The court approved donating the surplus 2007 Chevrolet Tahoe to the City of Caneyville for the police department.

  • 6:32

    Silver Leaf presentation and funding request

    Dr. Jillian Carden of Silver Leaf Sexual Trauma Recovery Services presented on the agency's services and requested $50,000 from opioid settlement funds; the court took the request under advisement without voting.

  • 43:59

    New business: Silverado surplus

    Jailer Norman/Jason presented a 2005-09 Chevrolet Silverado crew cab utility truck used at the jail to be declared surplus.

  • 44:30

    Donate Silverado to Clarkson

    The court approved donating the surplus Silverado to the City of Clarkson.

  • 44:59

    Officer reports and announcements

    Various officials shared updates including a first responder appreciation breakfast, the sheriff's office drive-thru tax payment, and homestead exemption reminders.

  • 47:39

    County Clerk's office closure for new system

    The judge explained the county clerk's office will close for 2-3+ weeks starting December 29 as the state rolls out a new vehicle registration system, with no penalties for late payments during the closure.

  • 53:22

    Appoint Emergency Management Director

    The court approved appointing Carrie Sims as the new Emergency Management Director, replacing Tony Wheen.

  • 54:37

    Appoint Deputy Emergency Management Assistant Director

    The court approved appointing Blake Sherlocky as Deputy Emergency Management Assistant Director.

Motions & votes (19)

  • 1:43

    passedApprove minutes from previous meeting

    Moved by Neil · seconded by Brenda · unanimous (all in favor)

  • 1:53

    passedApprove payment of bills

    Moved by Brian · seconded by Brenda · unanimous (all in favor)

  • 1:54

    passedApprove treasurer's monthly settlement

    Moved by Brenda · seconded by Brian · unanimous (all in favor)

  • 1:54

    passedApprove jailer's payment of bills

    Moved by Brenda · seconded by Brian · unanimous (all in favor)

  • 1:54

    passedDeclare 2007 Chevrolet Tahoe as surplus property

    Moved by Brenda · seconded by Brian · unanimous (all in favor)

  • 2:04

    passedApprove treasurer's budget transfers as presented

    Moved by Neil · seconded by Brian · unanimous (all in favor)

  • 2:04

    passedApprove jailer's budget transfers

    Moved by Brian · seconded by Neil · unanimous (all in favor)

  • 2:04

    passedApprove county clerk's claim for 2023 tax bill preparation

    Moved by Neil · seconded by Brian · unanimous (all in favor)

  • 2:13

    passedApprove incentive payments

    Moved by Brian · seconded by Brenda · unanimous (all in favor)

  • 2:59

    passedIncrease fiscal court credit card limit to $40,000

    Moved by Brian · seconded by Neil · unanimous (all in favor)

  • 3:30

    passedApprove county court clerk's audit for year ending Dec 31, 2022

    Moved by Brian · seconded by Brenda · unanimous (all in favor)

  • 3:44

    passedApprove sheriff's monthly settlement

    Moved by Brenda · seconded by Brian · unanimous (all in favor)

  • 4:36

    passedDeclare 2016 Dodge Ram 1500 as surplus property

    Moved by Neil · seconded by Brian · unanimous (all in favor)

  • 5:38

    passedDonate 2007 Chevrolet Tahoe to City of Caneyville police department

    Moved by Neil · seconded by Brenda · unanimous (all in favor)

  • 44:21

    passedDeclare 2005-09 Chevrolet Silverado crew cab utility truck as surplus property

    Moved by Brian · seconded by Neil · unanimous (all in favor)

  • 44:43

    passedDonate the surplus Silverado truck to the City of Clarkson

    Moved by Neil · seconded by Brenda · unanimous (all in favor)

  • 54:17

    passedAppoint Carrie Sims as Emergency Management Director

    Moved by Brian · seconded by Neil · unanimous (all in favor)

  • 56:13

    passedAppoint Blake Sherlocky as Deputy Emergency Management Assistant Director

    Moved by Neil · seconded by Brian · unanimous (all in favor)

  • 56:35

    passedAdjourn the meeting

    Moved by Brenda · seconded by Brian · unanimous (all in favor)

Transcript (46 segments)

  • 0:00

    [Music] started dearly father Lord thank you for this day we ask that you be with each and every one of us us be with the decisions we made every decision we make it be a Godly decision Lord we ask that you forgive us of our sins be with our families be with our Law Enforcement Officers Lord and be with our soldiers that are serving and serving our country

  • 1:12

    Lord we ask this in Jesus name amen amen pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice call the meeting to order first thing on the agenda and every time we vote I'll vot to okay so uh first thing is approve the minutes from the previous meeting make motion by Neil Neil second by Brenda all in favor I next thing we've got approve payment of bills make a motion motion by Brian I see second by Brenda all in favor I next we have we have approved Treasures budget transfers as presented make motion motion by Neil second by Brian all in favor I next we have approved treasurer's monthly settlement motion motion by Brenda second second by Brian all in favor I I next we have to approve to increase Grayson County Fiscal Court's credit card limit with the Sicilian Bank to

  • 2:24

    40,000 which Angel what's the going on that right now we just have 10,000 and whenever we have very purchases we we run out and then we have to wait until the credit card gets paid off so we just need some more spinning LS and you all get a lot of stuff through the office on the credit card well the road department makes you know large purchases that's the uses it more than anybody's the road department for equipment and supplies and you all see that on the bills just so you know what's going on motion to approve motion by Brian second by Neil all in favor I I next need to approve approv jailer's payment of bills motion motion by Brenda second second by Brian all in favor I next we have approved jailer's budget transfers Mo motion motion by Brian second second by Neil all in favor all right next we have a SE County Court Clerk's audit for the year end December 31st 2022 which you all have had that sent to you and I think everything was fine so I'll make a motion motion by Brian second second by Brenda all in favor I I next we have approved County Clerk's claim for 2023 tax bill

  • 3:36

    preparation motion motion by Neil second second by Brian all in favor I I next we have need to approve the sheriff's monthly settlement motion motion by Brenda second second by Brian all in favor I I next we have to approve the sheriff's request to declare a 2016 Dodge Ram 15 00 with uh as Surplus property I have the VIN here number two t so that way you can uh it's on here you have you got it uhuh okay uh need to declare that Surplus property Norman you got anything on that or just it's a nice truck it's runs good just got new tires on it's 2016 um got the ram boxes the Hemi engine 4x4 selling it on gov deals or yes we're end up selling on gov deals so it should be on there uh in a week or so and it served its purpose for the Sheriff's Office yes sir all right need a motion a motion motion by Neil second second by Brian all in favor all right next we've got uh move to approve incentive payments motion motion by Brian second by Brenda all in favor I I next we have approved to declare a 2007

  • 4:51

    Chevrolet Tahoe with the bin number which you have also a surplus property it was used as a mem vehicle which was the Taho that's out back and then it was also used for uh the girls for training purposes and to go get supplies and things like that and so we need to declare it Surplus cuz it served its uh purpose for the county motion motion by Brenda second second by Brian all in favor I I and now we need to approve to donate the 2007 Chevrolet Tahoe with the same then to the city of Caneyville for the Caneyville Police Department so they can have four-wheel drive vehicle for the winter if there's any discussion or any questions I'll make motion motion by Neil second by Brenda all in favor I and next we are to the presentation Jillian all right you all run such an efficient meeting that you can just go ahead and vote and say I I approve approve we will get you home to dinner how about that we're we're missing three magistrates we got a Koo conference going on right now so we've got uh we're

  • 6:05

    missing three of them might have to share with these if you don't mind let me we mhmk you didn't need to share some extras all right so I appreciate your all's time this evening and letting me have the floor for a few moments uh my name is Dr Jillian Carden I am the executive director of Silver Leaf sexual trauma Recovery Services and I am joined this evening with one of our board members Kathy Schultz I know that she's an important part of your all's Community as well um so tonight I just want to talk a little bit about Silver Leaf what we do and why I'm here requesting some money from one of your funds um for those of you who may not know Silver

  • 7:19

    Leaf is the regional Rape Crisis and Child Advocacy Center we serve the eight counties of the Lincoln Trail ad District so of course that includes Grayson County all of the services that we offer are free we offer victims of sexual violence an array of services including 24-hour crisis response response to the hospital uh forensic interviewing and forensic Medicals Therapy Services Victim Advocacy in the court system and also prevention and education um tonight I'm here requesting funding from the opioid settlement funds and I'm going to walk you through the packet that I provided that's in front of you don't mind can I share this corner of the disc with you all right so if you open up on your right side of the folder there's going to be a letter at the very front that outlines silver Leaf's request for the funding right behind the letter there's going to be information that I'm going to review briefly obviously you all can

  • 8:32

    all read um but review briefly about the um co-occurrence and relationship between substance abuse and sexual assault behind that page is going to be a document that identifies why Silver Leaf why we believe that we are eligible for this funding um and then the very last document closest to the back is the actual um mou regarding the opioid settlement funds as it's outlined about who would be eligible so of the oh and then the right side of is is just some additional information for you all your left side my right side so of the opioid settlement funding criteria for distribution only one criteria is required for funding to be received by any particular agency however Silver Leaf meets seven of those criteria um so I want to introduce a little bit about sexual violence and substance abuse in general so what we know