Meeting of June 27, 2023
6-27-23 Ohio County Fiscal Court Meeting · Watch on YouTube ↗
Summary
Ohio County Fiscal Court – June 27, 2023
The court handled routine end-of-fiscal-year business, approving minutes, bills, financial reports, and the tax certification, along with the new wage compensation schedule and a 6.5% pay increase for county employees for FY2023-24. The court also raised the capitalization threshold for depreciable equipment from $30,000 to $60,000, and approved several personnel actions including new hires and title changes at OCEDA, the senior center, park, and golf course.
A representative from the Kentucky Transportation Cabinet (KYTC) presented the county's Rural Secondary road funding plan, including $343,585 in flex funds and $911,789 in rural secondary funds for resurfacing KY 505, KY 1544, and bridge repairs on KY 1245 at Rockport. The court approved the KYTC project recommendations.
The court awarded a series of annual bids for county supplies and services, including stone, pipe, asphalt materials, blacktop, plastic pipe, HVAC, ambulance service (Comcare), and trash service (Republic Services). It also approved purchase of a mini excavator from CMC, a larger excavator from Boyd Cat, and a trailer from Litchfield Truck and Trailer to support road, park, and emergency management equipment needs.
The Ohio County Economic Development Authority recommended, and the court approved, an $80,000 loan to Rosine Barn LLC to renovate the historic general store as part of an economic development and tourism effort tied to the Rosine Barn Jamboree.
Discussion also covered ongoing theft of road signs and possible increased penalties, a resolution accepting $85,725 in discretionary road funds from the Governor's office for Hopewell Road, and a motion to advertise for bids on a new fire department rescue truck. The meeting closed with acceptance of surplus generators from the sheriff's office and adjournment.
Agenda (21)
- 1:16
Approval of minutes
Court approved the May 23rd, May 30th, and June 15th meeting minutes together in one motion.
- 2:07
Bills, payments, and transfers
Court approved bills, payments, and a late transfer list related to end-of-year payroll transfers.
- 3:06
Treasurer's financial report
Treasurer's financial report was acknowledged by the court as informational.
- 3:45
Social Services financial report
Social services financial report acknowledged, similar to treasurer's report.
- 4:18
2022 tax certification
Court acknowledged receipt/certification of 2022 taxes subject to audit.
- 5:15
Wage compensation schedule approval
Court approved the standard wage compensation schedule for the new fiscal year, matching the budget.
- 6:14
FY2023-24 wage scale with raise
Court approved the wage scale for FY2023-24 including a 6.5% increase for employees.
- 7:04
Capitalization policy threshold increase
Court raised the capitalization/depreciation threshold from $30,000 to $60,000.
- 8:36
Personnel actions - various hires/changes
Court approved multiple personnel actions including title/pay changes and new part-time/seasonal hires across OCEDA, senior center, park, golf course, and county attorney's office.
- 15:29
Purchasing policies and procedures
Court approved annual renewal of purchasing policies with minor form updates, no policy changes.
- 16:34
Administrative code renewal
Court approved renewal of the administrative code for the new fiscal year.
- 17:02
Resolution 2023-26: Governor's discretionary funds for Hopewell Road
Court approved a resolution accepting $85,725 from the Governor's discretionary fund for Hopewell Road improvements.
- 19:10
Rural Secondary road funding presentation and approval
KYTC's Scott Phelps presented rural secondary and flex fund allocations; court approved the recommended road projects including KY 505, KY 1544, and a bridge overlay on KY 1245.
- 39:43
Annual bid openings - various supplies and services
Court reviewed and awarded a series of annual bids for stone, concrete, steel pipe, primer/asphalt materials, blacktop, plastic pipe, HVAC, ambulance service, and trash service for FY2023-24.
- 48:18
Mini excavator and excavator bid review
Court reviewed multiple bids for mini excavators and a larger excavator, ultimately selecting CMC for the mini excavator and Boyd Cat for the larger Cat 308 excavator.
- 1:03:08
Trailer purchase for equipment transport
Court approved purchase of a tilt-deck trailer from Litchfield Truck and Trailer to move equipment among road, park, and emergency management departments.
- 1:04:34
OCEDA loan recommendation - Rosine Barn LLC
OCEDA board recommended and court approved an $80,000 loan to Rosine Barn LLC for renovation of the historic general store to support tourism and the Rosine Barn Jamboree.
- 1:08:31
Committee reports
Magistrates noted few committee meetings had occurred; road committee met to open equipment bids; plans made to restart regular committee reporting.
- 1:10:14
Fire department rescue truck bid specs
Court discussed and approved advertising for bids on a new fire department rescue truck to replace an aging brush truck.
- 1:12:05
Road sign theft discussion
Magistrates discussed ongoing theft of road and street name signs and possible increased fines or local ordinance to deter theft.
- 1:18:58
Surplus generators from Sheriff's office
Court accepted surplus generators from the sheriff's department pending provision of serial numbers.
Motions & votes (29)
- 1:37
passedApprove May 23rd, May 30th, and June 15th meeting minutes together
Moved by Michael · seconded by Jason
- 2:39
passedApprove bills, payments, and late transfer list
- 3:19
passedAcknowledge treasurer's financial report
Moved by Jason · seconded by Larimore
- 4:00
passedAcknowledge social services financial report
Moved by Jason · seconded by Mechanic
- 4:48
passedAccept 2022 tax certification subject to audit
Moved by Jason · seconded by Larry Morphew
- 5:36
passedApprove wage compensation schedule for new fiscal year
seconded by Malaria (unclear name)
- 6:14
passedAccept wage scale for 2023-24 with 6.5% increase
seconded by Jason
- 8:05
passedApprove capitalization policy threshold change from $30,000 to $60,000
seconded by Jason McKinnon
- 10:10
passedApprove title/pay change for Christina Carpenter and other personnel actions (multiple hires) via roll call
roll call, unanimous yes votes for each
- 14:03
passedHire David Willis part-time groundskeeper at park
roll call, unanimous yes
- 15:11
passedHire Elijah/Eliza Sumner part-time/seasonal at county attorney's office
roll call, unanimous yes
- 16:00
passedApprove purchasing policies and procedures for new year
seconded by Kenneth Callaway
- 16:38
passedApprove administrative code for the county
seconded by Jason
- 17:12
passedAccept resolution 2023-26 accepting $85,725 discretionary funds for Hopewell Road
Moved by Larry Morphew · seconded by Mckinnon
- 29:16
passedAccept KYTC rural secondary road project recommendations excluding certain flex funds specifics
seconded by Larry Morphew
- 40:29
passedAccept Martin Marietta Materials for stone needs 2023-24
Moved by Michael Mckinney
- 41:11
passedAccept Metal Forwards for steel pipe and pipe bands 2023-24
- 41:46
passedAccept Asphalt Materials Inc for primer tack and RS2 oils
- 42:16
passedAccept bid for blacktop from Scottish (Scotty's)
Moved by Larry · seconded by Michael
- 42:57
passedAccept three bids for plastic pipe (Ohio County Farm and Garden, Borderline Kentucky, Ohio Valley Drainage)
Moved by Kenneth · seconded by Larry
- 43:43
passedAccept Complete Comfort for HVAC 2023-24
Moved by Michael
- 44:22
passedAccept Comcare bid for ambulance service 2023-24
seconded by Jason
- 47:21
passedAccept Republic Services for trash services 2023-24
Moved by Jason
- 1:00:22
passedPurchase mini excavator from CMC, paid from emergency surplus
seconded by America Michael
- 1:02:22
passedAccept bid from Boyd Cat for Cat 308 excavator
- 1:03:08
passedPurchase 22-foot tilt deck trailer from Litchfield Truck and Trailer
- 1:08:01
passedAccept OCEDA board recommendation to approve $80,000 loan to Rosine Barn LLC
Moved by Jason Bullock
- 1:11:16
passedAdvertise for bids on new fire department rescue truck
Moved by Larry
- 1:18:58
passedAccept sheriff's generators as surplus, pending serial numbers
seconded by Mckinnon
Transcript (64 segments)
- 0:00
[Music] thank you [Music] I call this a meeting of Ohio County Physical court order on this uh 27th day of June 2023 at 5 PM I'm going to ask our Sheriff Adam Wright to come lead us in a prayer and play some flag absolutely to buy a gas please Heavenly Father we thank you for this wonderful day father we pray that you be with our leaders on the stage I've got this wonderful county father we pray that you'll be with the people in attendance as they go home be with their families as well father we thank you for everything that you do for us and we're may we uh continue to work for you and father we love you with all our hearts and every prayer amen I pledge allegiance to the flag of the United States of America Republic for which it stands one nation under God indivisible and Liberty Justice around thank you uh before you have the May 20 23 uh May
- 1:15
23rd and the May 30th minutes in front of you I'd like to have a motion to prove both of those I forgot to put June 16 paint in there as well so the June 15th was the the ones just the June 15th just the bills yeah make a motion to approve all three of them okay motion by five second all three meetings motion by Michael Second Jason uh is there any discussion Corrections or addition to all of you don't sing the minutes any discussion Corrections or additions being none on folks that I uh post like sign motion carries the minutes are approved before you have the bills payments and transfers Without A late list there is no late list because there's a late transfer list and I forgot to attach it um we'll we'll need to do it somewhere here okay okay yeah well okay same to lately so it
- 2:28
is to do with the end of the year payroll transfer a late transfer okay yeah do I hear emotions make a motion motion mechanic awesome thanks seconds all over the place I'm going to take uh any discussion any discussions on the bills and payments claims and transfers being nine uh polls like sign the bills are paid Treasures financial report you should have it in your package uh and this is just a a show that we got it make the most into acknowledge Jason make a motion second second I'm going to take a Larimore fuse this time though everywhere too uh any discussion or questions for the treasure being none on purpose I uh post like sign social cares
- 3:42
uh the cart she's not here is she okay uh her financial report uh it's a same way we just now it's we got it I'll make the most acknowledge the most with Jason second mechanic um any discussion being not on purpose I I post like that the coach this next one is the Kirk's receipt of 2022 taxes I think the proper thing that is accepted uh do uh certification yeah that's the word I'm looking for so this is knowledge we've received it except uh subject audit yes for Jason segment Larry morphew uh any discussion or questions I uh opposed like sign
- 4:57
motion carry um we have to do two things here just because we're fixing to enter a new fiscal year there's nothing that you haven't already seen on this but the wage compensation schedule we need to um approve in so every one of these is exact as it was in the budget yes scale but we miss Patrick lets each employee and what's it okay they're here in motion motions motion my phone second malaria [Music] any discussion any discussion or questions thing none on focusing aye folks like something the wage compensation schedules approved in life into it but different is the wage scale except for fiscal year 2023-2024 I think this is what you're all seeing with this uh six uh and a half percent increase in I'll make a motion to accept the weight
- 6:15
scale 2023-24 I'll segment that motion that's my Jason six and a half percent increase for everybody yeah and I will say this because we're still discussion on it um I'm so proud we were able to do that that was uh it was amazing that we were I'm very happy about it uh it's only fair and to keep around boys we're gonna have to keep some paid well Blackstone now this next one I'm not even sure what that is about I'm gonna have to ask the treasurer want to capitalize capitalization policy is that's where we discussed um a thirty thousand dollar threshold on just everything on my schedule and depreciate it and all that yeah we listed up we lifted up the uh you've got accomplishment we left and lifted the threshold before you have to depreciate it out instead just take it into year you did from 30 to 60. [Music]
- 7:28
it's been 30 for ever since I've been here almost 15 years yeah I mean but it all had to come back through here though and this this is just with the Auditors we don't even have to depreciate because we don't pay taxes but they it just keeps me from having to add all that equipment to the schedule that they do nothing with sure you have motion solution set for the policy here from Thirty to sixty thousand dollars [Music] Jason McKinnon is there any discussion [Music] being none on purpose saying hi pose like sign folks and Care personally all I've got all the god of them here let me forget any of them the first one uh I uh Christina Carpenter with old CEDA changed her position title to Administrative Assistant with a very small raise from 1831 to
- 8:43
1875. this was requested by osita and she technically works for that she works for them but she technically works for us and the the difference in the money is coming out of their budget is from us I would say the system direct I'll see assistant director from MN services with that uh 30 uh four percent raise and the budget we're not taking it from it it's not increased our budget it's actually coming in I'll see this budget so it's just a roll call back yeah yes morpheum yeah [Music] the next one uh is a seasonal at the at the park maintenance Caden Henderson uh it's seasonal and it'll be 12.71 an hour