Meeting of August 8, 2023
8-8-23 Ohio County Fiscal Court Meeting · Watch on YouTube ↗
Summary
The Ohio County Fiscal Court met on August 8, 2023, and handled routine business along with several larger items. The court approved minutes, bill payments, and financial statements from the treasurer's and county clerk's offices without incident.
The PVA office requested funding for a new aerial photography (imagery) flight through Eagleview/Pictometry, explaining that the higher-resolution imagery helps find new structures for the tax roll, aids emergency management, law enforcement, and economic development. The court approved moving forward with the new three-year contract, to be paid via an upcoming coal severance resolution, with an initial cost around $24,904.
A renewed three-year lease with the child support office was approved, as was a fire department bid for a used rescue truck, with the county covering roughly $46,674.89 of the $60,000 purchase (the fire district covering the rest). Fathers House, a recovery ministry, requested funding for an intake room renovation; the court agreed to consider an ARPA resolution at the next meeting to help cover the roughly $5,000 material cost.
Regarding river/levee site work, the court accepted the second-lowest bids for site four (KYLE ACT, $98,400) and site six (Extreme Excavation, $120,000) after the original low bidder (Horner) backed out, with federal funding covering the difference at no additional cost to the county.
Several committees were discussed or formed, including a new Animal Shelter Committee, a committee to review landfill contract issues, and a committee to investigate costly HVAC problems in the courthouse. The Mental Health Committee gave an update on an upcoming suicide awareness walk on September 9th. The court also approved formally recognizing the “Mainly Local” publication as a line item under OCEDA for handling advertising revenue and expenses.
Agenda (15)
- 1:27
Approval of July 25 minutes
The court approved the minutes from the July 25th meeting with a motion and second.
- 2:04
Bills, claims, payments and transfers
The court approved payment of bills, claims, and transfers including two late lists.
- 3:01
Treasurer's July financial statement
The court acknowledged the treasurer's July financial statement with no discussion.
- 3:50
County Clerk's July 2023 financial report
The court acknowledged and received the clerk's July 2023 financial statement.
- 5:24
PVA aerial imagery flight contract (Eagleview/Pictometry)
PVA Martha Leach presented a request to fund a new triennial aerial imagery flight for tax assessment and other county uses; the court approved moving forward with the contract to be funded via coal severance funds.
- 20:52
Child support office lease renewal
The court approved a renewed three-year lease between the county and the child support office for office space in the community center basement.
- 22:58
Fire department truck bid approval
Fire Chief presented a bid from Earl Horning/Aronia Fire District for a 2012 Dodge rescue truck for $60,000, with the county covering the difference beyond the fire department's contribution.
- 25:09
Fathers House intake room funding request
Fathers House representatives requested funding for materials to build an intake room for their recovery program; the court discussed using ARPA or opioid settlement funds and agreed to consider a resolution at the next meeting.
- 36:34
River/levee project bid re-award (sites four and six)
After the original low bidder (Horner) backed out, the court accepted the second-lowest bids for sites four and six at no additional cost to the county, funded by federal reimbursement.
- 41:18
Animal Shelter Committee appointment
The judge appointed a new Animal Shelter Committee to assist animal control, naming several volunteer members.
- 43:12
Landfill contract committee discussion
Magistrates discussed the need for a committee meeting regarding issues with landfill contract compliance.
- 44:08
HVAC system committee appointment
Due to costly heating and air system failures at the courthouse, the judge appointed a committee including magistrates and an HVAC expert to investigate options.
- 47:32
Mental health committee update
A magistrate gave an update that the Health Coalition has taken over planning a suicide awareness memorial walk scheduled for September 9th.
- 50:10
Mainly Local publication as OCEDA line item
The court discussed and approved recognizing the 'Mainly Local' publication as a line item under OCEDA to manage its advertising revenue and expenses.
- 53:44
Public comments and closing remarks
Various officials and audience members made brief remarks, including a story about a mispriced check and an air conditioning unit issue at the PVA office.
Motions & votes (11)
- 1:34
passedApprove the July 25th meeting minutes
Moved by Bo Bennett · seconded by Michael McKinney
- 2:19
passedApprove bills, claims, payments and transfers including two late lists
Moved by Bo Bennett · seconded by Kim Kelly
- 3:22
passedAcknowledge the treasurer's July financial statement
Moved by Michael McKinney · seconded by Callaway
- 4:02
passedReceive the county clerk's July 2023 financial statement
Moved by Michael McKinney · seconded by Callaway
- 16:15
passedApprove moving forward with the new triennial aerial imagery flight contract with Eagleview/Pictometry
seconded by Michael McKinney · unanimous roll call: McKinney yes, Bennett yes, Johnston yes, Callaway yes
- 21:40
passedApprove renewed three-year lease with child support office
Moved by Bo Bennett · seconded by Michael McKinney
- 24:34
passedApprove fire department truck bid from Earl Horning for $60,000 rescue truck, with county covering the difference
seconded by Callaway
- 35:45
passedApprove pursuing a resolution at the next meeting to fund Fathers House intake room materials (~$5,000)
Moved by Michael McKinney · seconded by Bo Bennett
- 38:25
passedAccept second lowest bid (KYLE ACT, $98,400) for river/levee site four and rescind acceptance of Horner's bid
- 40:12
passedAccept second lowest bid (Extreme Excavation, $120,000) for river/levee site six
Moved by Larry Murphy · seconded by Callaway
- 53:05
passedApprove recognizing Mainly Local publication as a line item under OCEDA for handling advertising funds
seconded by Callaway
Transcript (45 segments)
- 0:01
[Music] thank you call this painting of Ohio County Fiscal Court to order and I'm going to ask her sister best for our police in a prayer and a place in flag sister Israel hello spam Lord we just thank you for today Lord we just thank you for the sunshine for we just thank you for every opportunity that we have to serve one another or we ask you to speak to the court to make the right decisions for our County and when we just love you and we just give you all the glory for all the things that we are so blessed to have in here in Ohio amen amen I pledge allegiance to the flag of the United States of America indivisible [Music] in all the years you know me best every time I've never failed to figure out something to embarrass you right
- 1:16
that's all right I can handle it I got a picture of it right uh we uh before you have the July the 25th uh minutes I would like to have a motion to approve security second I will play Beau Bennett now Michael again and there was that direction you got it uh any discussion Corrections or additions discussions Corrections or additions opposed lifestyle motion bash before you have the bills claim payments and transferred including a like list and a like like this you need a motion to prove it motion by Bo Penn there was two late lists yeah come back Kim Kelly okay discussion
- 2:31
[Music] is there any discussion on the bills payments things and transfers being that I've got one let me find it here judge that's okay going I'll get the van in the morning okay uh polls like sign the bills are paid before you have the uh Treasures July financial statement uh need a motion to acknowledge it motion McKenna Callaway second of hoping is there any discussion or questions for the treasure any discussion or questions for Treasure Bank none um post like Sam in passes
- 3:45
now we have the Turks uh July 2023 financial report it's the same thing it's acknowledgment have a motion make a motion that we receive the first financial statement for 2023 July well motion by Michael McKinney I'll make a second second McKenna Cadillac is there any discussion or questions for our clerk she's here Pat okay it's the Arthur's turn they've been real easy on on the others so let's let's hopefully the food don't change now I want to give y'all this first subject thank you
- 5:04
put your fingers [Music] okay thanks [Music] all right let me get my wits about my hair you're good okay well for those of you who don't know me I'm Martha Leach in the county PDA I'm up here requesting money for our triennial flight with Eagleview and pictometry um this is you know this is something that I feel like our office just has to have uh it was very very important for our office a few things that we do with this imagery is we find new structures year by year we can come in and we can I can compare a flight from a couple years ago to our flight now we pick up new uh new buildings new structures all kinds of different things we can put on the tax row something else this does gives quality maps to the public
- 6:19
another thing that it does is you know there's there's certain things with our flight that we have now um that is not the quality that we're going to get with this new contract that we have it was a uh most of the flight was on a four inch pixel and a nine inch pixel I've got low Davis here he can kind of explain more about that if you guys want to know but basically what we're doing is we're just going to get a much better flight for basically the same money um we haven't had a flight we haven't had a flight since March of 21 and we're definitely due one in our office we are not the PBA office is not the only office that uses this I want to thank everybody that came to support me tonight I know the best is in the clerk's office they use this quite often they use it it keeps her keeps her voter row correct they can come in look at different houses see where they're at make sure they have them in the right District make sure that they have everything correct they need the economic development that's one that I didn't realize how much it did affect them you know the County's growing we're
- 7:33
getting a lot of you know business that wants to be here and these Maps help them they don't want to look at imagery from years ago they want to know what's there right now um they're looking at different build sites they want to know the terrain of the site how close you know the proximity Is to another infrastructure we're sending out lots and lots of maps for that purpose Charlie with Emergency Management I know they use this daily in their office New addresses respondent emergency situations during the tornado if you all remember these Maps we relied on them um you know several different entities were using these maps to find houses that that weren't there anymore actually and a good thing about pitometry and it's within that they uh correct me if I'm wrong but for free of charge if something happens tornado you know any kind of catastrophe like that y'all can Fly for Free yeah we get a look at the affected area and then we'll mobilize the planes and send them back in back in cover the area they've been covered based on the path of the toilet tornado that's what happened over these
- 8:47
after the December 10 tornado two days later they contacted us and they flew it and we could see the path and went in the county to the other end County and that really helped us out with the FEMA but so get the money back in there quicker uh something else as far as uh the fire departments uh Wildland fires uh something else Charlie could speak a little bit more on better than I but let's say there's a fire you know the fire that's occurred they can look at our Maps see you roads that are there whether it be New Roads old rows and they can kind of get a point of entry and where they can stop this fire potentially down the road if it keeps progressing uh Adam in the sheriff's department and it's not just our Sheriff's Department it's ksb uh they use this pretty regularly uh whether it be to you know scope out a property that they are trying to get a warrant on or something else is I found this out today um if they don't know of a structure on that property and there's a potential Hazard they can't get a warrant to go in that property and they would need you know this map helps them see that so they know what they're getting themselves into um I'll try to keep this quick because I know we've all got a meeting to go to tonight uh but the county has always